COORDINATION

COORDINATION

Every detail, handled — so you can actually enjoy your own event.

Caeco Group provides full-service event coordination across the Hamptons, from day-of logistics to complete planning from the ground up. We manage the moving pieces so your event runs seamlessly, start to finish.

WHAT’S INCLUDED

• Vendor sourcing and management (catering, florals, rentals, photography)
• Timeline creation and day-of logistics
• On-site coordination and point-of-contact for all vendors
• Budget tracking and management
• Layout and design planning
• Guest logistics (arrival, seating, flow of the event)

HOW IT WORKS

1. Inquire — Share your event date, scope, and vision
2. Consultation — A call to determine what level of coordination you need
3. Custom Proposal — A tailored scope of work and quote based on your event
4. Planning Period — Regular check-ins as vendors are booked and details finalized
5. Event Day — We’re on-site managing every detail so you don’t have to

FAQ

• What’s the difference between day-of coordination and full planning?
  • Day-of coordination means we step in during the final weeks to execute a plan you’ve already built; full planning means we’re involved from the start — vendor selection, design, budget, and logistics.

• How far in advance should I book?
  • We recommend booking 2 weeks out, particularly for full planning packages during peak season.

• Do you work with vendors we’ve already chosen, or only your own network?
  • We’re happy to coordinate vendors you’ve already selected, or recommend trusted partners from our network — whichever fits your vision.

• What size events do you coordinate?
  • From intimate gatherings of 10 to full-scale events of 50+ guests.